Everything you need to know to create inspections, capture photos and videos, fill out templates, and generate professional reports.

Contents

Getting StartedCreating an InspectionPhotos & VideosInspection TemplatesIncident ReportsReports: Print, Email & Save

When you first open InspectorOnSite you will arrive at the Dashboard. This is your home base — it shows all your inspections, lets you create new ones, and gives access to your saved templates.

My Inspections

All inspections you've created, sorted by most recent.

New Inspection

Start a fresh inspection, optionally based on a template.

Templates

Save, reuse, and share inspection templates across your team.

💡 Tip:Sign in with the same email each time to keep all your inspections synced to your account.

1 Click the "New Inspection" button on the Dashboard.

2 Enter a title (e.g. "123 Main St – Roof Inspection"), the inspector name, and the inspection date.

3 Optionally choose a template to pre-populate the checklist (Move-Out, Property Light, Incident Report, or NSPIRE HCV/PBV).

4 Click "Create Inspection" — you'll be taken directly to the inspection workspace.

5 Use the Inspection Details panel at the top to set or update the title, inspector name, date, and status at any time.

6 Click "Save" in the top-right corner to save your changes at any time.

📌The inspection auto-saves checklist changes as you type, but always click Save before leaving the page to make sure everything is stored.

Open any inspection and click the Photos tab. You have four ways to add media:

Take Photo

Opens your device camera. Review the shot, then tap "Use Photo" to add it.

Upload Photo

Choose one or more image files from your device.

Record Video

Live camera view with a timer. Press Start, then Stop when done — review before saving.

Upload Video

Choose an existing video file from your device.

After adding a photo or video you can:

Markup — Draw arrows, circles, and annotations directly on photos to highlight issues.

Voice Note — Record a spoken note attached to that specific photo.

Caption & Notes — Add a caption and written notes that appear on the report.

Timestamp — Toggle a timestamp overlay on the photo showing exactly when it was taken.

💡 Tip:On mobile, tap the camera switch icon to flip between front and rear cameras.📌Videos play in full in the on-screen report and email. When printing to PDF, the first frame of the video is shown as a still image.

Templates attach a structured checklist or form to an inspection. When you create a new inspection, choose a template from the dropdown.

Custom Templates can be added for a small fee